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Digital Filing Cabinet Part Three


Posted by Mark Dalton on 01 May 2009 / 1 Comment


So I was taking part in the recent Mac 20 Questions Round Table discussion and I mentioned my “Digital Filing Cabinet” project and promised to send over the links (Digital Filing Cabinet Part One & Digital Filing Cabinet Part Two) for the show notes. It was only when I came to sending them I realised that that I hadn’t updated the series with the latest developments, something I am now going to fix.

So in Digital Filing Cabinet Part Two I was using Evernote for storing scanned documents. Well, this was all going very well until it came to getting data back out. I had a PDF manual that I wanted to share with a Friend but Evernote export features are lacking to say the least. Only one export option is available and that is in Evernotes proprietary format, what use is that?

DevonThink.pngSo I went searching for an alternative solution and found DevonThink from Devon Technologies. I settled on DevonThink Pro Office and what a difference it makes. The data is stored in its original format and can simply be dragged back out. You can even drag out complex folder structures and they are perfectly maintained. DevonThink supports OCR and all the documents are searchable. I could rave on and on about everything it does but to be honest I am still finding things that I didn’t know about. If like me you need a little more than Evernote provides I would strongly suggest that you head on over to the DevonThink web site and take advantage of the free trial offered.

In Digital Filing Cabinet Part Two I was also testing out Mail Tags & Mail Act-On from indev Software and found both products to do exactly what they described, but nevertheless thought they were more than I needed given that most of my inflow is not in the form of email. All in all I think I have achieved what I set out to achieve and this has been validated by the fact that I now have time to work on some of the other project’s that I have been wanting to get on with for some time, such as my “Family Photo Archive Project” (Family Photo Archive Project Part One & Family Photo Archive Project Part Two).

Written by Mark Dalton

Born in 1975 in the town of Basingstoke, England, where I still live today. I am a lover of gadgets, a wannabe photographer, a frustrated superhero, and the owner of this, the markdalton.co.uk website. By day I am the Managing Director of The The Tech Lounge, a growing IT Consultancy that specialises in the Design, Implementation, Support, & Maintenance, of custom solutions for individuals, small and medium-sized businesses, schools, and charities. You can find out more about The Tech Lounge on our website.

1 Comment


Getting to Grips with eMail – Update - Mark Dalton
1 years ago

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[...] Filing Cabinet, and also blogged about that in my Digital Filing Cabinet Series (Part 1, Part 2, Part 3), and knew that the answer lay their, but taking the plunge was a big step. So I backed up my [...]


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